Coming soon

Subcontractor compliance is
your liability.
Until you have a system
that tracks it for you.

SubtrackerHQ tracks your holdbacks, retainage, and subcontractor compliance documents — and alerts you before a missed deadline becomes a legal problem.

You're on the list. We'll be in touch when early access opens.
No credit card required  ·  Free to join  ·  Lock in $9/mo founding price
✓ Works in Canada & USA
✓ Built for General Contractors
✓ Necessary even if you're on Procore or Buildertrend
The problem

Spreadsheets work fine.
Until the day they don't.

Most GCs track holdbacks and compliance docs manually. The system holds together — until a lien gets filed, a site incident exposes an expired document, or a payment dispute turns into a legal problem.

🔒
Releasing holdback too early — or too late
Release before the lien period closes and you're personally exposed if a sub or supplier files a claim. Hold too long and you're in breach of prompt payment obligations. The window is precise. The tracking usually isn't.
📄
An expired compliance doc on an active site
A subcontractor's insurance or safety certification lapses mid-project. You didn't notice. If something happens on site — or during an audit — you're the prime contractor. You're exposed. That paper trail is your only protection.
📋
No one owns the tracking until it's too late
The spreadsheet exists. The folder is there. But nothing sends a reminder. Nobody gets an alert. The GC only finds out something slipped when a sub complains, a lien lands, or a regulator asks for documentation that expired six months ago.
The product

Your command centre for
holdbacks and subtrade compliance

Everything in one place. Reminders before things go wrong. No jurisdiction locked in — you enter your local rules.

app.subtrackerhq.com
◈ Dashboard
⬡ Projects
⊟ Holdbacks
⊕ Subcontractors
⊘ Compliance
⊙ Settings
Total held
$187k
6 holdbacks
Releasing soon
3
Next 30 days
Docs expiring
2
Within 30 days
Overdue
1
Release missed
Upcoming actions
Overdue Riverside Townhomes Holdback — Final draw 8 days overdue Mark released
Expiring Elk Valley Commercial Clearance cert — Peak Electrical 5 days Upload renewal
Holdback Elk Valley Commercial Progress draw 2 12 days Mark released
Holdback Kootenay Rec Centre Sub holdback — framing 26 days Mark released
How it works

Set it and forget it.
We take care of the rest.

No training required. No integration headaches.

01
Add your projects and holdbacks
Enter the contract amount, your local holdback percentage (e.g. 10% in BC, 5% in New York), and your lien period. SubtrackerHQ calculates the release date automatically.
02
Log your subtrade compliance docs
Add your subs and attach their compliance documents — safety clearances, liability certificates, trade certifications — whatever your jurisdiction requires. Set a reminder window and SubtrackerHQ handles the rest.
03
Get reminded before anything expires
SubtrackerHQ emails you when a holdback is releasable and when a compliance doc is approaching expiry. No surprises. No missed money. No liability gaps.
Features

Everything a growing GC needs.
Nothing you don't.

🔍
Already using Procore, Buildertrend, or BuildingConnected?
You still need SubtrackerHQ. Those platforms track your projects — they don't automatically calculate lien period windows, flag overdue holdback releases, or alert you when a subcontractor's compliance documents are about to lapse. That gap is where contractors get exposed. SubtrackerHQ runs alongside whatever platform you're on, handling the one thing they don't.
📅
Automatic release date calculation
Enter your local lien period in days. SubtrackerHQ adds it to your completion date and shows you exactly when each holdback can be released.
🔔
Email reminders before deadlines
Get notified 7 days before a holdback is releasable and 30 days before a compliance doc expires. Fully configurable. No action needed until you get the email.
📁
Compliance document storage
Upload clearance letters, COIs, and certifications directly. Everything linked to the right sub and project — no more hunting through email attachments.
🌍
Jurisdiction-agnostic by design
Works in BC, Alberta, Ontario, Texas, New York, anywhere. You enter your local rules — we do the date math. No legal database to maintain or trust.
⚡
Dashboard built for action
One screen shows you everything overdue, releasing soon, and expiring. Sort by urgency. Mark holdbacks released in one click. Built to replace the spreadsheet, not add to it.
🚫
Not in Procore. Not in Buildertrend. Not in Builderconnected.
These platforms manage projects. None of them automatically track lien period deadlines, calculate holdback release dates, or alert you when a subtrade's compliance documents are about to expire. SubtrackerHQ fills that gap — whether you're on those platforms or not.
Who it's for

Built for General Contractors

MK
Mike K.
Owner, residential GC — Vernon, BC
We released a holdback before the lien period closed. Sub had already walked off and filed a claim. We had no paper trail showing we'd tracked anything. That dispute took four months to sort out.
TL
Tanya L.
Project manager, commercial GC — Calgary, AB
We found out a sub had an expired WorkSafe clearance after they'd been on site for two weeks. If there'd been an incident in that window, we'd have been holding the bag. The paperwork scramble after was brutal.
RS
Ryan S.
Operations manager, GC firm — Austin, TX
Retainage tracking is the one thing QuickBooks genuinely can't do well for construction. I've been waiting for something purpose-built at a price that makes sense.
Pricing

Simple, flat pricing.

Join the waitlist and lock in $9/month for life. Launch pricing will be $49/month. The cost of one missed lien deadline pays for years of SubtrackerHQ.

Founding member — early access
$9 / month
Lock in $9/mo for life. When we launch publicly, the price goes to $49/month.
That's $480 saved every year — for life.
  • Unlimited projects
  • Unlimited holdback records
  • Unlimited subcontractors and compliance docs
  • Email reminders — fully configurable
  • Document storage and upload
  • Works in any jurisdiction
  • Priority support during launch
Join the waitlist — lock in $9/mo
No credit card required
Cancel any time
Get early access

Be the first to know
when we launch

Join the waitlist and lock in founding member pricing. Waitlist members will be the first to get access when we launch.

You're on the list. We'll email you when early access opens.
MK
TL
RS
+
Join 47 GCs already on the waitlist